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Ask yourself the following Questions.
So you are having a party, function promotion or display and you
are not sure where to start.
Then ask yourself these questions and the answers may surprise
you.
1. How formal/informal do I want this event to be?
2. What is my theme going to be?
3. How many people am I inviting?
4. What is my budget? Do I have one?
5. Am I having this event at home or in another venue or
location?
6. What entertainment needs to be organised?
7. What time is the event going to be?
8. How long will it go for?
9. Do I need a menu plan?
So you have asked yourself these questions and you now have some
answers.
Now its time to write out invitations.
1.Write out a guest list.
2.Purchase or make your invitations.
3.Write your invitations. Purchase stamps.
4.Post or email invitations 3 - 4 weeks a head of time.
EVENT TIME LINE.
1 - 2 MONTHS BEFORE THE EVENT.
1.Set the date and your budget.
2.Decide on your location(Book if necessary).
3.Create the guest list.
4.Set the theme and colours.
5.Decide on the type of event.
6.Plan your activities.
7.Plan the menu.
8.Purchase or make invitations.
3 - 4 WEEKS BEFORE THE EVENT.
1.Send out invitations(include directions).
2.Organise extra table and chairs ( if needed).
3.Arrange extra helpers for the day.
4.Make a list of the supplies you are going to need.
5.Decide on decorations. Choose colours.
2 - 3 WEEKS BEFORE THE EVENT.
1.Plan your menu.
2.Order cake.
3.Order Balloon Decorations.
4.Purchase novelties.
5.Choose music.
1 WEEK BEFORE THE EVENT.
1.Order chairs and tables (if required)
2.Purchase food and drinks.
3.Prepare a party TO DO List.
4.Confirm venue booking (if required).
5.Buy film and spare batteries for camera.
6.Finalise purchase of presents.
7.wrap presents.
8.Finalise guests attending.
9.Confirm extra help.
10.Make a polite phone call to those you have not yet heard
from.
2 - 3 DAYS BEFORE THE EVENT.
1.Buy any fresh food required.
2.Arrange specific taks for you helpers.
3.Decide what you will wear.
4.Make final music selection.
5.Purchase extra garbage bags.
1 DAY BEFORE THE EVENT.
1.Decorate ( if venue available).
2.Collect any preordered foods.
3.Set up tables and chairs.
4.Layout bowls, plates, cutlery and napkins.
5.Label serving bowls and platters ready for the food.
6.make up loot bags/guest gifts.
7.Purchase drinks.
DAY OF THE EVENT.
1. Collect the cake( don't forget the knife)
2. Purchase ice.
3. Prepare any food still to be done.
4. Finish decorating.
5. Inflate helium balloons or better still have us do them
and deliver them for you.
6. Start the music early it sets the mood for the
day.
7. St up the rest of the food on tables.
8. Have your event plan checklist handy.
9. Set up the bar (if required).
10. Light the candles.
11. Place the camera in a handy place.
12. Have a pen handy.
13. Remember to have a rubbish bin or box handy.
14. Get ready- shower/bath/glass of wine. Chill out for 10 minutes.
Do some deep breathing exercises.
15. Dress and collect thoughts.
16. Relax and enjoy the event, capture the moment on
film.
17. Greet the guests at the door.
18. Have fun.
19. Smile.
20. Everything is JUST PERFECT!!!
WOW ! YOU MADE IT.
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